AccessHR is excited to announce that we are continuing to grow our team, our client base, our geographic reach, and our service offerings. As a result, we are seeking a full-time Administrator/Bookkeeper to support our growth. 

Position Summary

We are seeking a meticulously organized and detail-obsessed Administrator/Bookkeeper to join our dynamic and growing team. This newly created role reports to the two AccessHR principals, Sheri and Steve, and offers opportunities to grow and develop additional skills and responsibilities in all aspects of business management. It is well suited to someone who is ambitious and takes pride in a job well done. An entrepreneurial bent will be advantageous as we move fast and pivot often!

While we work hard, and are highly responsive to our clients, this role has considerable flexibility in terms of timing and location as we are a 100% remote organization.

Our business is built on exceptional service quality, and our goal is to ensure that our clients know how much we appreciate and value their trust in us to do the important work that we do. The successful candidate will possess a passion for quality and will be extremely fussy about details. They will bring exceptional editing, formatting, and proofreading skills, coupled with expertise in project management. The ideal candidate will leverage their exceptional communication skills and professionalism to enhance the client experience.

Key Deliverables

• Editing, Formatting, and Proofreading: Meticulously write, edit, format, and proofread documents, reports, and presentations to ensure accuracy and consistency; ensure all written and visual materials adhere to AccessHR standards.

• Project Management: Administer AccessHR’s Learning and Development program including scheduling classes, assigning facilitators, communicating with clients, providing appropriate detailed correspondence and materials, and maintaining our database of facilitator qualifications; assist with planning, executing, and monitoring projects to ensure they are completed on time and within budget; coordinate project activities, resources, and information.

• Bookkeeping, Invoicing, and Billing Management: Reconcile bank statements and resolve discrepancies; record business expenses and categorize for easy reference; monitor Accounts Receivable; complete monthly bookkeeping including standard reports using QuickBooks.

Qualifications

• Detail-Obsessed: Nothing is “good enough” until it is perfect! Delivers projects and assignments with an obsessive attention to detail. Writes, edits, formats, and proofreads like a combined writer and editor.

• Information Processing: Coordinates and disseminates large volumes of information with exceptional accuracy.

• Big Picture Project Thinking: Working knowledge of project management principles and practices; ability to manage multiple projects simultaneously.

• Intentional Communication: Once onboarded, an ability to develop a finally tuned instinct for how much information to share; willing to have direct conversations in a respectful manner; clear and concise written and verbal communication skills with the ability to convey complex information.

• Collaboration: Desire to work in a truly collaborative environment without silos; brings a “how can I help” attitude to all colleague and client interactions.

• Initiative Taking and Problem-Solving: Proactive in identifying and resolving issues that may arise during project execution; ability to look around, see what needs to be done, and make it happen.

• Software: Advanced skills with a variety of software packages including MS Word, MS Excel, MS PowerPoint, MS Outlook, Adobe, Zoom, Hootsuite, QuickBooks, and Canva as well as several proprietary systems. Ability and desire to learn new software quickly.

• Legally entitled to work in Canada and available to work within the MST time zone.

Education and Experience

• Post secondary education in Office Administration, Business Administration, Project Management, Communications, or a related field.

• Experience in a customer-centric, business to business (B2B) environment.

• Administrative experience with strong expertise in writing, editing, formatting, and proofreading English content.

• Bookkeeping education, knowledge, and/or experience.

• Expertise and experience with client file management.

Assets

• Education and/or experience in project management or program administration.

• Experience working in a fully remote organization.