AccessHR is pleased to partner with our client, GLJ, in the recruitment of a full-time Receptionist.

At GLJ, our people are our greatest resource, and we hire some of the brightest problem solvers in the world. For over 50 years we have provided best-in-class reservoir engineering, geoscience, advisory, and evaluation services for the energy industry.

At GLJ, we live our values of innovation, ownership, collaboration, fun, and excellence. We recognize, respect, and celebrate the diversity of our team and community, and continually strive to provide a healthy, inclusive workplace that fosters professional growth for our team members.

Careers

We look for individuals that share our values and are excited to learn, no matter what stage of their career they are in. Our Receptionist role offers the opportunity to join a rapidly evolving company delivering industry-leading solutions in a dynamic and fast-growing sector. 

About the Role

The Receptionist at GLJ is a key member of the administrative team, reports into the Manager of Office Administration, and brings both customer service and administrative skills. They are often the first line of communication for all stakeholders. As such, GLJ is looking for a professional, friendly, and collaborative team member with a “can do” demeanor.

What You Will Do

Office Reception

• Greet and welcome visitors; direct to appropriate individual or boardroom
• Answer, screen, and forward incoming phone calls
• Ensure boardrooms are ready for meetings; order catering as needed
• Monitor GLJ inbox and forward emails to appropriate team members

 Computer Work

• Maintain and update internal contact lists
• Save/file database change requests on company drives
• Manage meeting room availability for four boardrooms using Microsoft Outlook

Additional Duties

• Prepare and send outgoing mail and packages; receive incoming mail and packages; maintain postage machine
• Assist accounting team with coordinating events, alphabetizing invoices, and creating new files
• Place service requests through building maintenance system
• Maintain cleanliness of reception, boardroom, and kitchen throughout day; unload and load dishwasher at the beginning and end of each day
• Other tasks as assigned

Qualifications

The successful candidate will be invested in the work. This will show up as dedicated, organized, quality-focused, and deadline-driven with the following qualifications:

• Intermediate to advanced level skills in MS Office including Word, Excel, Outlook, PowerPoint, and Teams
• Data entry experience in accounting software and Excel; accuracy extremely important
• Absolute discretion and confidentiality
• Clear communication skills
• Collaborative nature; willing to jump in and help out in any situation

 Education and Experience

• Post secondary education in a related discipline or equivalent work experience
• 5+ years’ experience working as a receptionist or administrative assistant in a professional office environment
• Exposure to the petroleum industry considered an asset